2013 Winter Family Physicians Weekend
December 5-8, 2013
Grove Park Inn
Asheville, NC
Additional information will be available in the coming months.
Online Registration is now closed. You may still register on site. We look forward to seeing you there.
Learn with Us This December
Program Chair, Christopher Snyder, MD is planning an outstanding program full of variety and issues faced by most primary care physicians in practice today.
Online Registration is now closed. You may still register on site. We look forward to seeing you there.
Meeting Overview
Program Objectives
Attendees will receive current information on diverse medical subjects pertinent to patient care. Subject material was chosen based on assessed needs, future trends and the relevance to quality patient care through didactic seminars. Workshops are designed to teach skills valuable to primary care physicians.
Registration Fees
To receive our Early Bird Registration rate, members of the NCAFP or the AAFP may complete the online registration process or fax/mail your completed registration form with full payment to NCAFP before Monday, October 15, 2012. Completed registration forms should include either a check made payable to North Carolina Academy of Family Physicians or a credit card number with expiration date. Payment must be received In full by Monday, October 15, 2012 in order to receive the Early Bird Registration Rate. After this date, regular registration rates will apply regardless of when the form is received by the NCAFP. NOTE: Any registrations received without payment will be placed on our Waiting List until payment is received in full.
Spouses and Guests
A Spouse/Guest Fee of $100.00 includes access to the Exhibit Hall, the Lecture Hall and all Continental Breakfasts & Breaks. It also includes a ticket to Friday’s Awards Lunch and Saturday’s Installation Lunch along with a ticket to Saturday Night's Silent Auction and Gala. **Only registered spouses/guests will receive name badges and tickets to each of these events. Tickets for Non Registered Guests to attend the Saturday Night Silent Auction and Gala are $75. Non Registered Spouses/Guests may purchase tickets to the lunch programs for $30.00 as well.
Syllabus & Materials
The NCAFP has received numerous requests to Go Green and we are excited to make it happen. Not only will this environmentally friendly initiative save on natural resources, the NCAFP will save a significant amount in printing costs.
By GOING GREEN, we will NOT be providing a printed general session syllabus for the 2012 Winter Family Physicians Weekend. We will be offering our program syllabus & conference materials online. Registered participants will receive an email with a web link approximately one week prior to the conference. The email will include a username and a password that will enable you to download, save and/or print your preferred program materials and course handouts. These online materials will be available for 90 days after the program. We appreciate your support as We Go Green this Winter.
Paper Syllabus For Purchase Only
If you prefer to have a printed paper copy of the general session lectures and the conference materials, you may purchase one in advance for $35. Please be sure to purchase and reserve your paper syllabus when you register.
Dress Code & Cellular Devices
Dress for the meeting is business casual unless otherwise noted. As meeting rooms can be drafty, a sweater or jacket might be of use. Attendees are respectfully asked to turn off all cell phones and pagers during the lectures as a courtesy to the other attendees and speakers.
Refunds
Refunds (less a $75 administrative fee) will be made upon receipt of a written request until November 2, 2012. Tickets to any social events and workshops cannot be refunded unless they are resold.
New Garage Parking Fees Introduced at GPI
The Grove Park Inn has recently implemented Parking Fees for their Garage Parking. Please note, In-house guests will be charged $10 per day while Day-guests not staying on property, will be charged $5.00 for the first hour and $2.00 for each additional hour with a maximum fee of $22.00 per day. In-house guests will have charges billed directly to their rooms and will use their room key to enter and depart from the garages. Day-guests will be required to make payment with a credit card or cash upon departure. In-house guests have unlimited access in and out of the garage while Day-guests will have to pay each time they depart. All guests may also elect to use Valet Parking at $20 per day. Note: Parking Fees do not apply to outside surface lots for in-house or day-guests. The surface lot parking spaces are complimentary and offer over 500 outdoor spaces throughout the property.
Interactive Audience Response Technology and Meet the Expert
Many lectures will include Audience Response Technology where attendees use remote key pads to respond to questions, scenarios and quizzes that are imbedded into the presentations. This fun and interactive experience will gage how much you know about a particular topic and stimulate your learning experience. In addition, attendees will have the opportunity to meet with the speaker and personally discuss further comments and questions about the lecture topic in a separate meeting room that is free of distractions.
T2P Lectures
We are pleased to offer lectures that qualify for the AAFP’s latest program, Translation to Practice or T2P. Recently, introduced by the AAFP, T2P is a new CME credit category that complements CME Activity already approved for AAFP Prescribed credits. The program provides an opportunity to apply what you have learned and report back on how it has been translated into your practice. The program is free for AAFP Members only and will award 2 Prescribed credits for the full completion of a T2P activity.
Visit The Exhibit Hall
Be sure to stop by the Exhibit Hall for breakfast and during the dedicated break times. Spend time with the representatives and learn about great new products that will help you serve your patients better. Only registered attendees and registered guests are permitted entrance into the Exhibit Hall. Due to the sensitive nature of some of the exhibits, children are not permitted in the Exhibit Hall.
Support Students - BE A STUDENT BUDDY!
Help medical students attend the 2012 Winter Weekend. You can elect to help off-set the cost of attending the meeting for student members. A Student Buddy ribbon will be distributed to physicians who sponsor students at the meeting. Show your support and be a BUDDY!
Accreditation
Application for CME credit has been filed with the American Academy of Family Physicians. Determination of credit is pending.
ADA Compliance
The NCAFP will comply with the Americans with Disabilities Act to offer this program to all interested parties regardless of any special needs they may have. If you require any of the auxiliary aids or services identified in the ADA in order to participate in this conference, please contact the meetings department no later than 10 business days prior to the event.
Hotel & Lodging Information
Hotel Information
The NCAFP has reserved a block of rooms at The Grove Park Inn. The discounted room rate is $198.00 per night. Please call the hotel directly at 800-438-5800 or 828-252-2711. Additional rooms are available at a discounted conference rate at the Renaissance Asheville Hotel (phone 800-468-3571 or 800-252-8211) at $144.00 per night and at the Crown Plaza (phone 800-733-3211) at $129.00 per night. Be sure to the mention the NCAFP Room Block to receive the discount. Book early. Rooms fillup quickly.
Information for Exhibitors
Info can be found in the Exhibitor Section
Booking Your Reservations
When booking your reservations, please identify yourself as a NCAFP registrant to reserve the discounted room rates. Note: If you must cancel your room reservations at one of the hotels, please email the NCAFP Meetings Department (meetings@ncafp.com) and request that the room be cancelled. When we receive room cancellations in writing, we can place your reservation back into our reserved block of rooms and provide another attendee a place within our block of discounted rooms. Your consideration of this is greatly appreciated.
The Grove Park Inn Resort & Spa - 
The NCAFP has reserved a block of rooms at The Grove Park Inn Resort and Spa.
The discounted room rate is $198.00 plus tax. You may call the hotel directly at 800-438-5800 or 828-252-2711. The cut-off date for this room block is Thursday, October 27th. Please note, this does NOT GUARANTEE that rooms will be available up until this date. The hotel sells out quickly for this event. Please make your reservations early. The hotel is located at 290 Macon Avenue, Asheville, NC.
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The Renaissance Asheville Hotel - A second block of rooms has been reserved at the Renaissance Asheville Hotel. This hotel is approximately 4 miles from the Grove Park Inn. The group rate is $138.00 plus tax. For reservations, please call the hotel directly at 800-468-3571 or 828-252-8211. The cutoff for this room block is November 1, 2010. (Please note, this DOES NOT GUARANTEE that rooms will be available up until this date.)
The Crowne Plaza of Asheville - A third block of rooms has been reserved at the Crowne Plaza in Asheville. This hotel is approximately 4.5 miles from the Grove Park Inn. The discounted group room rate is $125.00. For reservations, please call the hotel directly at 800-733-3211. The cut-off date for reservations in this block is November 2, 2010. (Please note, this DOES NOT GUARANTEE that rooms will be available up until this date.)
Homewood Suites Hotel in Asheville - A fourth block of rooms has been reserved at the Homewood Suites Hotel in Asheville. This hotel is approximately 2.5 miles from the Grove Park Inn. The group rate is $119.00 plus tax Wednesday & Thursday nights & $169.00 plus tax on Friday & Saturday nights. For reservations, please call the hotel directly at 828-252-5400. The cut-off date for reservations in this block is November 2, 2010. (Please note, this DOES NOT GUARANTEE that rooms will be available up until this date.)
Scientific Presentations
18th Annual Research Poster Presentation Contest
Students, residents and physicians are invited to compete in the 18th Annual Poster Presentation. Posters will be on display in the Registration Causeway and winners will be announced during the Awards Lunch on Saturday, December 3, 2011. Interested participants can download a 2011 Contest Application at www.ncafp.com/2011rpp. Deadline for submissions is Friday October 28, 2011..
Fun Social Events for Everyone
Biltmore Estate Candlelight Tour
Thursday, December 1, 2011 at 8:00 pm
During Candlelight Christmas Evenings at Biltmore Estate, the halls and rooms of America’s largest home are accented with elegant décor, dozens of Christmas trees, more than 400 wreaths and bows, 700 poinsettias, miles of evergreen garland, thousands of ornaments, tinsel and beading, and a 35-foot Fraser fir. Adult tickets are $47.00, Youth Tickets are $23.50 (ages 10 to 16 yrs) and Child Tickets (ages 9 and under) are Free with the purchase of an Adult ticket. Transportation and Dinner this evening is on your own. Your ticket allows you access to additional areas of the estate. Plan to arrive early and visit the Winery, the Conservatory and the Antler Hill Village & Farm.
The Grove Park Inn Spa Packages
Thursday, December 2- Sunday December 5, 2010
Don't wait until your arrival to the Grove Park Inn, go ahead and book your Spa Package now! The NCAFP has reserved a block of spa packages especially for our guests. Relax and enjoy your weekend getaway with out-of-this-world treatments designed exclusively for The Spa at The Grove Park Inn Resort. Choose from a well-deserved facial, aromatherapy massage, grove stone massage, or other specialty spa treatments. Reservations are limited. Be sure to mention that you are with the NCAFP in order to reserve these exclusive spa treatments within our block. Payment is made directly the Grove Park Inn Spa. You may call 800-438-0050 to reserve your spa treatment. The cutoff date for these special rates is November 25th.
Golf at the Grove
Thursday, December 2- Sunday December 5, 2010
Discover the course that Golfweek magazine included in its 2005 "America's Best" listings and Golf Digest named in 2004 as "one of the ten best courses in the United States that is 100 years old or more."Schedule some time to enjoy the spectacular views of the Blue Ridge Mountains and a round of golf with your friends. Our block of tee times is offered December 2nd through December 5th , 2010. Simply call 828-252-2711 and mention the NCAFP to receive the special rate of $65.00 per person. Payment is made directly the Grove Park Inn Golf Pro Shop.
2010 State of the Academy Awards Luncheon
Friday, December 3rd, 2010
President R.W. "Chip" Watkins, MD will give the State of the Academy Address & the 2010 Family Physician of the Year will be announced on Friday as well as other significant awards. On Saturday, Dr. Watkins will say farewell and announce the president's awards. New officers will be installed and Dr. Richard W. Lord, Jr. will give his inaugural address as the 2010-2011 President.
Kids' Fun Lunch - ages 3 - 12
Friday, December 3, 2010 and Saturday December 4, 2010
The kids (ages 3-12) will enjoy a meal prepared especially for them during Friday’s State of the Academy Address & Awards Lunch and Saturday’s Installation Lunch. Cost is $15 per child per day.
NCAFP Foundation Silent Auction / Reception & The Presidential Gala
The Winter Family Physicians Weekend is always a great time for everyone and this year makes no exception! We are extremely excited about this year’s combined Silent Auction & Presidential Gala event on Saturday, December 4th at the Grove Park Inn Resort & Spa.
Foundation Silent Auction & Reception
Co-Sponsored by Medical Mutual Insurance Group
The entire family will enjoy this Saturday Night complete with terrific items for bidding along with the fun and excitement of jugglers, stilt walkers and other surprise guests during the annual NCAFP Foundation’s Silent Auction. Bring your checkbook and help further the NCAFP Foundation’s mission of providing quality healthcare to the people of North Carolina. Free to all registered attendees and their guests.
The Presidential Gala w/Dinner & Live Musical Entertainment
Hosted by Dr. & Mrs. Richard W. Lord, Jr.
The evening will continue with the Presidential Gala hosted by Dr. & Mrs. Richard W. Lord, Jr., featuring Threshold, an interactive professional party band from Rock Hill, SC that will have you dancing the night away to top hits from the 70’s, 80’s and 90’s including Motown, R&B and Top 40. Put on your dancing shoes and enjoy this night of fun. A terrific dinner menu specially prepared by the Grove Park Inn chefs is also included. Admission is free with CME Registration. Students, residents and registered spouses/guests are also free. However, tickets must be reserved in advance. Additional tickets for this event may be purchased for non-registered guests at $55 per person. Dress code for this evening is semi-formal / business casual (coat & tie).
Saturday Night Kids' Fun Night
Saturday, December 4, 2010
Children are welcome to join the fun during the Silent Auction. Then, immediately following, we have arranged for a Kids’ Fun Night (ages 3-12) complete with yummy food, games and movies. Parents are encouraged to plan for their children to participate in this event while they dine and dance the night away during the Presidential Gala. The Kids Fun Night will be staffed by a certified children’s program coordinator from the Grove Park Inn. Tickets are only $10 per child.
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